LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES - May 1, 2013
(as approved at the Board Meeting held June 5, 2013)
Members in attendance: L.
Bartlett, D. Beres, B. Chanyi, R.
Geysens, C. Grice, E. Ketchabaw, and R. Sackrider.
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, H. Surette, D. Holmes, P. Gagnon and D. McLachlan
Regrets: M. Columbus and D. Travale
Absent: R. Chambers and C. Grice
The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, May 1st, 2013 in the Tillsonburg Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-83/13 moved: D. Beres seconded: L. Bartlett
THAT the LPRCA Board of Directors add “Administration
Office Re-naturalization Project” under New Business as item 10 (h) to the May
1st, 2013 agenda.
CARRIED
DISCLOSURES OF INTEREST
None
minutes of previous
meetings
MOTION A-84/13 moved: D. Beres seconded: L. Bartlett
THAT the minutes of the LPRCA Board of
Directors regular meeting held April 3rd, 2013 be adopted as circulated.
CARRIED
There were no questions or comments regarding the above minutes.
BUSINESS ARISING
a) Tarcza Barn Demolition Recommendation
Staff noted that the Tarcza barn was once part of a dairy/cattle operation. The barn is deteriorating and maintenance costs would be sizable. Due to its configuration the barn is also difficult to use for storage. Upon direction from the Backus Museum Committee, staff contacted three firms to obtain quotes for demolition. Miller’s Construction submitted a proposal to pay LPRCA $300 for demolition and salvage, although the removal of the concrete and block foundation would be the responsibility of LPRCA. No other proposals were received.
MOTION A-85/13 moved: D. Beres seconded: L. Bartlett
THAT the LPRCA Board of Directors approves the
staff recommendation for the demolition of the Tarcza Barn located at Backus
Heritage Conservation Area by Miller’s Construction provided that all LPRCA
liability policies/issues are addressed.
CARRIED
REVIEW OF
COMMITTEE MINUTES
None
CORRESPONDENCE
None
DEVELOPMENT
APPLICATIONS
a)
Staff
Approved applications – April, 2013
Staff approved 13 applications
this past month: HC-10/13, HC-11/13, HC-12/13, HC-13/13, HC-14/13, HC-15/13,
HC-16/13, NC-19/13, HC-17/13, BA-5/13, HC-19/13, HC-20/13, NC-20/13. H. Surette clarified the permitted items in
response to questions from the Board.
MOTION A–86/13 moved: E. Ketchabaw seconded: D. Beres
That the Board of
Directors of the LPRCA receives the Staff Approved Section 28 Regulation
Applications report as information.
CARRIED
b)
New
Applications
The Planning Department sought
approval for a total of two applications.
MOTION A–87/13 moved: B. Chanyi seconded: E. Ketchabaw
THAT the LPRCA Board
of Directors approves the following Development Applications contained within
the background section of this report:
A.
For
Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
HC-21/13 HC-22/13
B.
That the designated officers of
LPRCA be authorized to complete the approval process for these Development
Applications, as far as it relates to LPRCA’s mandate and related Regulations.
CARRIED
NEW BUSINESS
a) CALENDAR REVIEW
Four of the parks, Backus, Haldimand,
Special mention was made of the June 1st Long Point Ladies Duck Wing Day to be held at Backus. The event marks the 25th anniversary and attendees will be participating in the Backus Survivor program.
MOTION A–88/13 moved: E. Ketchabaw seconded: D. Beres
THAT the LPRCA Board
of Directors receives the May Calendar
Review Report as information.
CARRIED
b) GENERAL
MANAGER’S REPORT
The GM detailed how the KCCA-LPRCA Efficiency Study
Committee began and where discussions are today - they are currently working on
developing a shoreline management plan for
MOTION A–89/13 moved: R. Sackrider seconded: E. Ketchabaw
THAT the LPRCA Board
of Directors receives the General
Manager’s Report for April 2013 as information.
CARRIED
c) EROSION CONTROL ASSISTANCE PROJECTS
The Lands & Waters Supervisor reviewed the erosion control assistance projects. Staff recommended contributing up to 50% of the cost of the projects to a maximum of $1000 each.
MOTION A–90/13 moved: R. Sackrider seconded: E. Ketchabaw
THAT the LPRCA Board
of Directors approves the Paul McQuiggin and Kevin Kenline erosion control projects
under LPRCA’s Conservation Services – Erosion Control Assistance Program.
CARRIED
d)
2013
DIRECT SEEDING TENDER
Staff was approached to participate in restoration projects on NCC lands to be funded through the LPRCA OPG/FC Program. The resulting tender brought in two bids.
MOTION A-91/13 moved by: R. Sackrider seconded: D. Beres
THAT the LPRCA Board
of Directors approves the tender received from St. Williams Nursery and Ecology
Center for a total of $169,906.21 (plus tax) for the supply and planting of a
native seed mix on Nature Conservancy Canada’s (NCC) Demaiter, Casier, Saunders, and Woolley
properties.
.
CARRIED
e)
TIMBER
TENDER - JACKSON
The Jackson Tract is located west of Deer Creek Conservation Area on County
Road 45. It is a productive site of
approximately 50 acres. The highest bid
was within the reserve range.
MOTION A-92/13 moved: E. Ketchabaw seconded: R. Sackrider
THAT the LPRCA Board of Directors accepts the
tender submitted by Bauman Sawmill Inc. for marked standing timber at the
Jackson Tract for a total tendered price of $177,300.
CARRIED
f)
1ST
QUARTER FINANCIAL REPORT
First quarter operations expenses were 17% of budget and capital was 26% of budget with the majority of that owing to the purchase of two pick-up trucks. Overall, staff stated that LPRCA is in good financial shape.
MOTION A-93/13 moved: R. Sackrider seconded: E. Ketchabaw
THAT the LPRCA Board of
Directors receives the 2013 Budget Performance Report – 1st Quarter
for information.
CARRIED
g) YEARS OF SERVICE
Each year at the June Board of Directors meeting, staff who have achieved service milestones is recognized. Six staff members will be presented with certificates of appreciated at the June 5th, 2013 Board meeting.
MOTION A–94/13 moved: E. Ketchabaw seconded: R. Sackrider
THAT the LPRCA Board
of Directors receives the Years of Service Recognition Report as information.
CARRIED
h) ADMINISTRATION OFFICE RENATURALIZATION
PROJECT
Staff will begin planting trees on the north and south side of the administration building within the next two weeks, weather depending. Four Carolinian species, as per the 50-Million Tree Program, will be planted in rows. The plan is to eventually design pathways and walkways as the trees mature and remove the non-native species currently on site.
MOTION A–95/13 moved by: B. Chanyi seconded: L. Bartlett
THAT the LPRCA Board of Directors receives the Lands and Waters
Supervisor’s verbal report regarding the Administration Office
Re-naturalization Project as information.
.
CARRIED
MOTION A-96/13 moved by: B. Chanyi seconded: L. Bartlett
That the
LPRCA Board of Directors does now enter into an “In Camera” session to discuss:
0 the security of the property of the
Conservation Authority;
0 a proposed or pending acquisition or
disposition of land by the Conservation Authority.
CARRIED
MOTION A-97/13 moved by: B. Chanyi seconded: L. Bartlett
That the LPRCA Board
of Directors does now adjourn from the “In Camera” session.
CARRIED
MOTION A-98/13 moved by: R. Sackrider seconded: E. Ketchabaw
THAT the LPRCA Board
of Directors confirms the acquisition of the Neufeld Property being Part Lot 4,
Concession 2 in the former
AND THAT the LPRCA
signing officers be authorized to sign the Landholding Agreement presented in
the staff report of May 1st, 2013.
CARRIED
MOTION A-99/13 moved by: L. Bartlett seconded: D. Beres
THAT the LPRCA Board
of Directors accepts the tender submitted by Townsend Lumber Inc. for marked
standing timber located at the Fisher Tract for a total tender price of $41,500.00.
CARRIED
The
Chairman adjourned the meeting at 7:45pm.
_____________________________ ________________________________
Roger Geysens
Chairman Administrative Assistant