LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES - May 1, 2013
(as approved at the Board Meeting held June 5, 2013)
Members in attendance: L. Bartlett, D. Beres, B. Chanyi, R. Geysens, C. Grice, E. Ketchabaw, and R. Sackrider.
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, H. Surette, D. Holmes, P. Gagnon and D. McLachlan
Regrets: M. Columbus and D. Travale
Absent: R. Chambers and C. Grice
The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, May 1st, 2013 in the Tillsonburg Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-83/13 moved: D. Beres seconded: L. Bartlett
THAT the LPRCA Board of Directors add “Administration Office Re-naturalization Project” under New Business as item 10 (h) to the May 1st, 2013 agenda.
DISCLOSURES OF INTEREST
minutes of previous meetings
MOTION A-84/13 moved: D. Beres seconded: L. Bartlett
THAT the minutes of the LPRCA Board of Directors regular meeting held April 3rd, 2013 be adopted as circulated.
There were no questions or comments regarding the above minutes.
a) Tarcza Barn Demolition Recommendation
Staff noted that the Tarcza barn was once part of a dairy/cattle operation. The barn is deteriorating and maintenance costs would be sizable. Due to its configuration the barn is also difficult to use for storage. Upon direction from the Backus Museum Committee, staff contacted three firms to obtain quotes for demolition. Miller’s Construction submitted a proposal to pay LPRCA $300 for demolition and salvage, although the removal of the concrete and block foundation would be the responsibility of LPRCA. No other proposals were received.
MOTION A-85/13 moved: D. Beres seconded: L. Bartlett
THAT the LPRCA Board of Directors approves the staff recommendation for the demolition of the Tarcza Barn located at Backus Heritage Conservation Area by Miller’s Construction provided that all LPRCA liability policies/issues are addressed.
REVIEW OF COMMITTEE MINUTES
a) Staff Approved applications – April, 2013
Staff approved 13 applications this past month: HC-10/13, HC-11/13, HC-12/13, HC-13/13, HC-14/13, HC-15/13, HC-16/13, NC-19/13, HC-17/13, BA-5/13, HC-19/13, HC-20/13, NC-20/13. H. Surette clarified the permitted items in response to questions from the Board.
MOTION A–86/13 moved: E. Ketchabaw seconded: D. Beres
That the Board of Directors of the LPRCA receives the Staff Approved Section 28 Regulation Applications report as information.
b) New Applications
The Planning Department sought approval for a total of two applications.
MOTION A–87/13 moved: B. Chanyi seconded: E. Ketchabaw
THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),
B. That the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPRCA’s mandate and related Regulations.
a) CALENDAR REVIEW
Four of the parks, Backus, Haldimand,
Special mention was made of the June 1st Long Point Ladies Duck Wing Day to be held at Backus. The event marks the 25th anniversary and attendees will be participating in the Backus Survivor program.
MOTION A–88/13 moved: E. Ketchabaw seconded: D. Beres
THAT the LPRCA Board of Directors receives the May Calendar Review Report as information.
b) GENERAL MANAGER’S REPORT
The GM detailed how the KCCA-LPRCA Efficiency Study
Committee began and where discussions are today - they are currently working on
developing a shoreline management plan for
MOTION A–89/13 moved: R. Sackrider seconded: E. Ketchabaw
THAT the LPRCA Board of Directors receives the General Manager’s Report for April 2013 as information.
c) EROSION CONTROL ASSISTANCE PROJECTS
The Lands & Waters Supervisor reviewed the erosion control assistance projects. Staff recommended contributing up to 50% of the cost of the projects to a maximum of $1000 each.
MOTION A–90/13 moved: R. Sackrider seconded: E. Ketchabaw
THAT the LPRCA Board of Directors approves the Paul McQuiggin and Kevin Kenline erosion control projects under LPRCA’s Conservation Services – Erosion Control Assistance Program.
d) 2013 DIRECT SEEDING TENDER
Staff was approached to participate in restoration projects on NCC lands to be funded through the LPRCA OPG/FC Program. The resulting tender brought in two bids.
MOTION A-91/13 moved by: R. Sackrider seconded: D. Beres
THAT the LPRCA Board of Directors approves the tender received from St. Williams Nursery and Ecology Center for a total of $169,906.21 (plus tax) for the supply and planting of a native seed mix on Nature Conservancy Canada’s (NCC) Demaiter, Casier, Saunders, and Woolley properties.
e) TIMBER TENDER - JACKSON
The Jackson Tract is located west of Deer Creek Conservation Area on County Road 45. It is a productive site of approximately 50 acres. The highest bid was within the reserve range.
MOTION A-92/13 moved: E. Ketchabaw seconded: R. Sackrider
THAT the LPRCA Board of Directors accepts the tender submitted by Bauman Sawmill Inc. for marked standing timber at the Jackson Tract for a total tendered price of $177,300.
f) 1ST QUARTER FINANCIAL REPORT
First quarter operations expenses were 17% of budget and capital was 26% of budget with the majority of that owing to the purchase of two pick-up trucks. Overall, staff stated that LPRCA is in good financial shape.
MOTION A-93/13 moved: R. Sackrider seconded: E. Ketchabaw
THAT the LPRCA Board of Directors receives the 2013 Budget Performance Report – 1st Quarter for information.
g) YEARS OF SERVICE
Each year at the June Board of Directors meeting, staff who have achieved service milestones is recognized. Six staff members will be presented with certificates of appreciated at the June 5th, 2013 Board meeting.
MOTION A–94/13 moved: E. Ketchabaw seconded: R. Sackrider
THAT the LPRCA Board of Directors receives the Years of Service Recognition Report as information.
h) ADMINISTRATION OFFICE RENATURALIZATION PROJECT
Staff will begin planting trees on the north and south side of the administration building within the next two weeks, weather depending. Four Carolinian species, as per the 50-Million Tree Program, will be planted in rows. The plan is to eventually design pathways and walkways as the trees mature and remove the non-native species currently on site.
MOTION A–95/13 moved by: B. Chanyi seconded: L. Bartlett
THAT the LPRCA Board of Directors receives the Lands and Waters Supervisor’s verbal report regarding the Administration Office Re-naturalization Project as information.
MOTION A-96/13 moved by: B. Chanyi seconded: L. Bartlett
That the LPRCA Board of Directors does now enter into an “In Camera” session to discuss:
0 the security of the property of the Conservation Authority;
0 a proposed or pending acquisition or disposition of land by the Conservation Authority.
That the LPRCA Board of Directors does now adjourn from the “In Camera” session.
MOTION A-98/13 moved by: R. Sackrider seconded: E. Ketchabaw
THAT the LPRCA Board
of Directors confirms the acquisition of the Neufeld Property being Part Lot 4,
Concession 2 in the former
AND THAT the LPRCA signing officers be authorized to sign the Landholding Agreement presented in the staff report of May 1st, 2013.
MOTION A-99/13 moved by: L. Bartlett seconded: D. Beres
THAT the LPRCA Board of Directors accepts the tender submitted by Townsend Lumber Inc. for marked standing timber located at the Fisher Tract for a total tender price of $41,500.00.
The Chairman adjourned the meeting at 7:45pm.
Chairman Administrative Assistant