LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING - MINUTES
January 11th, 2012
(as approved at the Board meeting held
February 1, 2012)
Members in attendance: L. Bartlett, R. Chambers B. Chanyi, M. Columbus, R. Geysens, C. Grice, E. Ketchabaw, R. Sackrider and D. Travale
Staff in attendance: C. Evanitski, D. Holmes, J. Maxwell, J. Robertson, H. Surette, P. Gagnon and D. McLachlan
Special Guests: D. Morris and D. Reid
Regrets: D. Beres
The LPRCA Chair called the meeting to order at 7:00 pm Wednesday, January 11th, 2012 in the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
None
DISCLOSURES OF INTEREST
None
ELECTION OF LPRCA CHAIRMAN AND VICE-CHAIRMAN
D. Morris and D. Reid assumed the Chair and Vice-Chair seats. D. Morris declared the positions for Chairman and Vice-Chairman vacant and then called for nominations for the Chairman. M. Columbus nominated R. Geysens and E. Ketchabaw nominated R. Sackrider. No further nominations were received. Both were asked if they would allow their names to stand; both confirmed they would.
MOTION A-1 moved: E. Ketchabaw seconded: R. Chambers
That the nominations for the Chairman be closed.
CARRIED
R. Geysens and R. Sackrider were then asked to say a few words.
D. Reid delivered and collected the ballots then retired along with D. Morris to count the ballots. Upon their return D. Morris declared R. Geysens the successful candidate.
MOTION A-2 moved: B. Chanyi seconded: M. Columbus
That
CARRIED
MOTION A-3 moved: L. Bartlett seconded: R. Chambers
That the ballots be destroyed.
CARRIED
D. Morris then called for
nominations for Vice-Chair. D. Travale
nominated
MOTION A-4 moved: L. Bartlett seconded: D. Travale
That the nominations for the Vice-Chairman be closed.
CARRIED
MOTION A-5 moved: M. Columbus seconded: B. Chanyi
That Ed Ketchabaw is declared LPRCA Vice-Chairman for 2012.
CARRIED
The Chair and Vice Chair expressed their thanks. D. Morris and D. Reid were thanked for their participation in the election process and presented with a token of appreciation. They then left the meeting and the ballots were destroyed.
After a short break, the new Chair and Vice-Chair took their seats.
minutes of previous
meetings
MOTION A-6 moved: L. Bartlett seconded: R. Chambers
THAT the minutes of the LPRCA Board of
Directors regular meeting held December 7th, 2011 and the Mid-month
Development Applications emailed December 20th, 2011 be adopted as
circulated.
CARRIED
REVIEW OF
COMMITTEE MINUTES
MOTION A-7 moved: L. Bartlett seconded: R. Chambers
THAT the minutes from the Lee Brown Marsh
Management Committee meeting of April 29th, 2011 be received as
information.
CARRIED
CORRESPONDENCE
MOTION A-8 moved: L. Bartlett seconded: R. Chambers
THAT correspondence outlined in the Board of
Directors’ Agenda of January 11th, 2012 be received as information.
CARRIED
DEVELOPMENT
APPLICATIONS
H. Surette, Manager of Watershed Services presented a new template for development applications. The Planning Department requested approval for a total of four applications, one with conditions.
MOTION A–9 moved by: R. Chambers seconded: L. Bartlett
That the
Board of Directors of the LPRCA approves the following Development Applications
contained within the background section of this report:
A.
For Work under Section 28 Regulations, Development, Interference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg.
178/06),
NC-1/12 NH-1/12 NC-3/12
B. Approve, WITH CONDITIONS, the following development application for work
under Section 28 Regulations, Development, Interference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.0. 1990 reg.
178/06),
NC-2/12
C. That the designated officers of LPRCA be authorized to complete the
approval process for these Development Applications, as far as it relates to
LPRCA’s mandate and related Regulations.
CARRIED
NEW BUSINESS
a) CALENDAR REVIEW
The SAR workshops contained within the report have been rescheduled to the end of February and early March due to lack of response. Staff will be presenting at these workshops sponsored by Carolinian Canada. Staff noted that the next Board meeting is also the same evening as the Norfolk Woodlot Owners Association AGM. Staff reminded the Members that the LPRCA AGM will be held February 24th in the LPRCA Boardroom, and that invitations will be sent shortly.
MOTION A–10 moved by: R. Chambers seconded: L. Bartlett
That the LPRCA Board
of Directors receives the January
Calendar Review Report as information.
CARRIED
b) GENERAL MANAGER’S REPORT
The GM’s schedule in December was focused on developing new partnerships and speaking to the municipal councils regarding the LPRCA 2012 budget. He was asked about the effectiveness of the phragmites control program at Lee Brown Marsh. Staff responded that the results of the control efforts will not be known until later this year.
MOTION A–11 moved by: C. Grice seconded: M. Columbus
That the LPRCA Board
of Directors receives the General
Manager’s Report for December 2011 as information.
CARRIED
c) 2012 LPRCA BUDGET VOTE
Staff noted that the budget was revised as per the Boards instruction following the meeting of November 14th, 2011. The consolidated budget stands at $3.6 million requiring a 2.85% overall increase in municipal levy. Staff was thanked for adding per capita costs.
MOTION A-12 moved by: R. Sackrider seconded: C. Grice
That LPRCA Board of
Directors approves the following recommendations regarding LPRCA’s 2012
Operating and Capital budgets;
|
Member |
Municipality/Group |
Weight |
Present? |
Yes |
No |
|
|
|
|
|
|
|
|
Ed
Ketchabaw |
|
4.39 |
√ |
√ |
|
|
|
|
6.30 |
√ |
√ |
|
|
Leroy
Bartlett |
|
7.86 |
√ |
√ |
|
|
Craig Grice |
|
7.86 |
√ |
√ |
|
|
Ed
Ketchabaw |
|
0.73 |
√ |
√ |
|
|
Betty
Chanyi |
|
12.50 |
√ |
√ |
|
|
Michael
Columbus |
|
12.50 |
√ |
√ |
|
|
|
|
12.50 |
√ |
√ |
|
|
Dennis
Travale |
|
12.50 |
√ |
√ |
|
|
|
|
7.62 |
√ |
√ |
|
|
Ron
Sackrider |
|
7.62 |
√ |
√ |
|
|
Dave |
Town of |
|
No |
|
|
|
|
|
92.38 |
|
|
|
|
|
|
|
|
100.00 |
|
CARRIED
The vote carried
with 92.38% (or 100% of the weighted vote in attendance).
d) LPRCA COMMITTEE APPOINTMENTS
MOTION A–13 moved by: L. Bartlett seconded: D. Travale
That the LPRCA Board of Directors approves
the following appointments for 2012:
Mike Columbus as Land Acquisition
Chair; Betty Chanyi to the Lee Brown Marsh Committee;
AND Dave Beres, R. Sackrider and Craig Grice to
the Audit Committee.
CARRIED
e) TIMBER TENDERS
Staff reviewed the report and noted that Porter Lumber was the successful bidder for both parcels. Staff fielded questions.
MOTION A–14 moved by: C. Grice seconded: E. Ketchabaw
That the LPRCA
Board of Directors accepts the tenders submitted by Porter Lumber Ltd for
marked standing timber at the Brant Tract for a total tendered price of: LP-250-11
- $81,000.00 and LP-251-11 - $79,001.00.
CARRIED
f) PRESCRIPTION/OPERATING PLAN
Staff reviewed the Tree Marking, Prescription/Operating Plan for the Hay Creek Conservation Area. Ads will be placed in local papers notifying the public that trails will be temporarily closed.
MOTION A–15 moved by: E. Ketchabaw seconded: C. Grice
That the LPRCA Board of Directors approves the
2011/2012 Prescription/Operating Plan for Hay Creek Conservation Area as
presented by the Field Superintendent at its regular meeting of January 11th,
2012.
CARRIED
g) 2012 TREE ORDER CONFIRMATION
Each year bulk trees are ordered to support the various
programs provided by LPRCA. In response
to questions by the Board, staff reported that the bulk of the trees ordered
are white pine and red oak. Normally,
the order ranges between 100,000 and 120,000 trees so the request for 79,000 is
lower than normal due to factors such as the economy, prices or direct seeding
methods being used rather than seedlings.
MOTION A–16 moved by: M. Columbus seconded: C Grice
THAT the LPRCA Board
of Directors approves the 2012 Tree order as presented by the Lands &
Waters Supervisor at its regular meeting of January 11th, 2012.
CARRIED
MOTION A-17 moved by: M. Columbus seconded: E. Ketchabaw
That the
LPRCA Board of Directors does now enter into an “In Camera” session to discuss:
0 the security of the property of the
Conservation Authority.
CARRIED
MOTION A-18 moved by E. Ketchabaw seconded by C. Grice
That the LPRCA Board
of Directors does now adjourn from the “In Camera” session.
CARRIED
MOTION A-19 moved by B. Chanyi seconded by C. Grice
THAT the LPRCA Board of Directors adopts the preferred shoreline management concepts set out in the Shoreline
Management Plan for Long Point Region Conservation Authority prepared by
Philpott Associates Coastal Engineers
Limited, in association with Tarandus Associates Limited, and Philip
Weinstein and Associates Ltd. (December 1989) as technical guidance for LPRCA
staff to make planning and regulatory decisions.
CARRIED
Staff was directed to research the possibility of updating the Shoreline Management Plan.
The
Chairman adjourned the meeting at 8:15pm.
Roger Geysens Dana McLachlan
Chairman Administrative Assistant